01Flagship product
HERA.Human and Employee Resource Automation
HR and payroll built for Ugandan law and for organisations with more than one entity.
Launching: founding-client programme open
- Module groups
- 6
- Channels
- Web · WhatsApp
- Statutory
- PAYE · NSSF · LST
02What it covers
Hire to payslip, in one system.
Six module groups across the employee lifecycle, with payroll built on Uganda PAYE, NSSF and LST.
03AI in HERA
AI drafts. Your HR team decides.
Policy answers, payslip explanations, CV shortlists and appraisal drafts, each reviewed by a person.
04Trust
Built for your most sensitive data.
Role-based access, two-factor sign-in for payroll, and an audit log the database itself protects.
05Founding programme
Ten founding places. Free setup.
Free setup and migration, and 40% off for 12 months, for the first 10 organisations.
NewLaunching: founding-client programme open
HERA Founding Client Offer
For the first 10 organisations to sign up.
Free
Setup and data migration
40% off
Your subscription for the first 12 months
Included
The AI HR policy assistant, on any plan
A direct say
In the product roadmap
01What it covers
Every stage of the employee lifecycle, in six groups.
From the first application to the final clearance. Payroll follows Ugandan law; approvals follow your entity structure.
[01]
People records
- Employee records and organisation structure
- Contracts and documents
- Assets issued to staff
[02]
Hire and exit
- Recruitment and applicant tracking
- Onboarding
- Offboarding and clearance
[03]
Time and leave
- Attendance and time
- Leave management
- Public holidays and work calendars
[04]
Pay
- Payroll with Uganda PAYE, NSSF and Local Service Tax (LST)
- Payslips
- Expenses, advances and loans
[05]
Growth and conduct
- Performance and appraisals
- Learning and development
- Disciplinary and grievance cases
[06]
Control and insight
- Multi-entity approval routing
- Employee self-service (web and WhatsApp)
- HR analytics
- Audit log and data protection
InsideHow HERA is built
Five layers. One record of truth.
Self-service on top, an audit log at the base. Every layer has one job, and every decision that matters passes a person.
- [01]Self-service and WhatsAppWeb and WhatsApp, for every employee
- [02]Approvals across entitiesRouting per legal entity
- [03]Payroll engine: PAYE, NSSF, LSTPAYE, NSSF, LST
- [04]AI HR assistantAI proposes, a person decides
- [05]Audit log and data protectionDPPA 2019, database-enforced log
02AI in HERA
AI proposes, a person decides.
The same rule we built into Maritime CTMS. AI saves your HR team reading and drafting time; hiring, pay and conduct decisions stay with people.
Founding clients get the AI HR policy assistant included on any plan, Core included.
HR policy assistant
Answers staff questions from your own HR policies, on web and WhatsApp. When a policy is silent, it says so and routes the question to HR.
Proposes · person decides
Plain-language payslips
Explains each line of a payslip, from PAYE to NSSF to an advance repayment, in words staff understand.
Proposes · person decides
CV shortlisting
Ranks applicants against the role and explains why. The hiring decision is always made by a person.
Proposes · person decides
Appraisal first drafts
Drafts an appraisal summary from the year's notes for the manager to edit, change or discard.
Proposes · person decides
03Plans
Priced per employee, per month.
Founding clients pay 40% less for the first 12 months, and setup is free.
| Plan | For | Uganda | International |
|---|---|---|---|
| HERA Core | Records, leave, attendance, payroll (PAYE, NSSF, LST), payslips, self-service | UGX 7,500 per employee / monthMinimum UGX 300,000 / month | USD 2 per employee / monthMinimum USD 80 / month |
| HERA PlusMost complete for growing teams | Core plus recruitment, onboarding, performance, learning, multi-entity approvals, analytics, AI HR policy assistant | UGX 12,000 per employee / month | USD 3.50 per employee / month |
| HERA Enterprise | Plus, multiple legal entities, integrations, self-hosting on your servers, dedicated support | Custom quote | Custom quote |
| Setup and data migrationOne-off | Configuration, data import from spreadsheets or your old system, staff training | from UGX 2.5M | from USD 900 |
Indicative. Final price follows a fixed-scope statement of work.
- HERA Core
- UGX 450,000
- HERA Plus
- UGX 720,000
- HERA Plus, founding client (40% off)
- UGX 432,000
04Trust
Payroll data is the most sensitive data you hold.
So HERA treats it that way, from the first line of code.
Data protection by design
Built to Uganda's Data Protection and Privacy Act 2019.
Role-based access
Each person sees only the records their role needs.
Two-factor sign-in
Required for payroll and administrator roles.
Database-enforced audit log
Every change to a record is written to a log the database itself protects.
Self-host or COTE-hosted
Run HERA on your own servers, or let us host and care for it.
Your data, exportable
You own your data and can export it any time.
05Founding programme
Join the first 10.
- Free setup and data migration
- 40% off your subscription for the first 12 months
- Included the AI HR policy assistant, on any plan
- A direct say in the product roadmap
Rather see it first?
Book a HERA demo06For HR and finance teams
What HR buyers ask first.
Does HERA calculate PAYE, NSSF and Local Service Tax correctly?
HERA's payroll engine is built around Uganda PAYE bands, NSSF employee and employer contributions and Local Service Tax. Rates are configuration, not code, so when the law changes we update the tables and you see the change in the next run. Every payroll run is reviewed and approved by a person before payslips go out.
We run more than one legal entity. Can HERA handle that?
Yes. Approvals route per entity, and HERA Enterprise supports multiple legal entities with separate payroll, policies and reporting under one sign-in.
How do we move our data from spreadsheets or our old system?
Setup and data migration covers it: we map your spreadsheets or export from your old system, import and check the records with your HR team, then run a parallel payroll before you switch. For founding clients, setup and migration are free.
Where is our data stored, and who can see it?
You choose: self-host on your own servers or use COTE hosting. Access is by role, payroll and administrator roles use two-factor sign-in, and every change is written to a database-enforced audit log. You can export your data any time.
Does the AI make HR decisions?
No. AI proposes, a person decides. The assistant answers policy questions from your own documents, CV shortlisting ranks and explains, and appraisal drafts are for managers to edit. Hiring, pay and disciplinary decisions stay with people.
Can staff use HERA on WhatsApp?
Yes. Employee self-service works on web and WhatsApp, so staff can check leave balances, request leave and ask policy questions without a laptop.
Is HERA live? Who else uses it?
HERA is our newest product and is in its launch programme. We are onboarding founding clients now, and we will publish named references once they agree. Book a demo to see it on sample data.
What does the Founding Client Offer include?
For the first 10 organisations: setup and data migration free, 40% off the subscription for the first 12 months, the AI HR policy assistant included on any plan, and a direct say in the product roadmap.
NextTalk to an engineer, not a salesperson
See HERA run your payroll on sample data, in 20 minutes.
We reply the same business day. Bookings are confirmed within 2 hours, during Kampala business hours (UTC+3). Our afternoons overlap UK mornings.